Sales Room

Vendor Contract

General Information

Show Hours: Sat., August 13th - 10am to 5pm

Set-up Days: Fri. August 12th- 3pm- 8pm and Sat. August 13th- 7am to 10am 

Booth Description:  8' x 10' with 1 table (6') and 2 chairs

Booth Fees: $50.00-1 booth w/ 1 table                

Booths available will be assigned based on your preference as far as possible and in the order in which contracts are received.  No exceptions.  Please do not ask for a booth to be assigned or held without payment. 

There will be a limited number of tables available on a first come basis at a cost of $10.00.

Tables must be pre-ordered prior to the show.  Extra tables will not be available at the show.  You are welcome to bring your own extra tables and set ups.

RULES

Pictures or a written description and signed and dated application are required in order to be considered.  All items are accepted at the discretion of the Porcelain Dollmakers Business Association of Oklahoma.

Any type of articles that promote doll making may be sold to the public at a price that you determine. NO RAFFLE ITEMS OR FOOD ITEMS MAY BE SOLD.

You will need to provide any special equipment needed to display your articles: table covers, shelving, extension cords, etc.  Tables must have floor-length covers.

All vendors are to remain set up for the duration of the show.  This is to maintain the appearance and credibility of the show.

No smoking will be allowed in the Spencer's Event Center during the show.

Exhibitors are responsible for removing all trash from their booth spaces at the close of the show.

Exhibitors are responsible for any damage to walls, floor, or any other property belonging to Spencer's Event Center.  .

Special Information

Booth Spaces:  The booth chairman, following your request as far as possible, assigns all spaces.  All exhibitors are subject to approval.  Any space not occupied by 10am, Sat., August 13, 2016 will be considered forfeited unless prior arrangements have been made with the show chairman.  Show management may re-allot or sell such space immediately without further notice to the exhibitor, with no obligation for refund.

Payment and Refund:  No space is held without a signed application and deposit.  If any exhibitor has to cancel the application for space due to reasonable circumstances, then a refund of the booth fees paid less a processing fee of $25.00 per booth space will be made.  Space cancellations must be made by July 15, 2016 to be eligible for any refund.

Cancellations or Interruptions:  In the event of cancellation or interruption of the show due to circumstances beyond the control of the PDBAO, the Association shall determine an equitable basis for refund of such portion of the amount paid as is possible after considering expenditures and commitments already made.  If for any reason the show date is moved or changed,  the association must be able to assign exhibitor space in lieu of the original space.

Retail Sales:  The exhibitor is liable and responsible for taxes collected on the merchandise that is sold.  Tax forms and rate sheets will be available at the show.

General Information:  It is important that you check in at the registration table before setting up to be sure you have the right space and any information you might need before setting up your booth.  Anyone working in your booth must wear the exhibitor tag at all times.  Each exhibitor will be given two (2) Exhibitor badges for the show.  Do not hesitate to report pertinent information to the Association immediately.  Your comments, suggestions, and criticism are welcome.

Deadline:  The booth chair must receive all balances due no later than April 15, 2016.  Booths contracted for after April 15, 2016 must be paid for in full at time of sign-up.  For any refund of fees paid, exhibitor must give notice of cancellation by July 15, 2016.

Display:  Exhibitors may display only products that have been approved.  Display props are the responsibility of the exhibitor.

The Porcelain Dollmakers Business Association of Oklahoma reserves the right to remove any exhibitor or their product for misconduct or violation of the rules.